Why is personal data processed?
The National Land Survey of Finland (NLS) processes personal data to save administrative decisions in the document register. Personal data is also processed when saving documents pertaining to other administrative matters such as statements, plans and guidelines in the document register.
The data in the document register and archive is used by the NLS for the processing and monitoring of matters and for information services.
What is the basis for the processing of personal data?
The NLS processes personal data to comply with its statutory obligations.
Whose personal data is processed?
The NLS processes the personal data of customers, its staff and partners.
What personal data is processed?
The NLS processes the following data:
- Personal data contained in documents such as personal identity codes, addresses, bank account numbers and information about assets
- Personal data to be saved during the recording process such as the names of the persons processing, recording and archiving documents.
Is automated decision-making or profiling used?
The processing of personal data does not involve any automated decision-making or profiling.
How long is the personal data retained?
The retention period depends on the document. You may contact the registry (kirjaamo@nls.fi) if you wish to know the retention period of a specific document. Document register data is permanently retained by the NLS.
Where does the personal data come from?
The NLS receives personal data from the individuals themselves and from documents submitted to the NLS.
To whom is personal data disclosed?
The NLS discloses personal data to parties who are legally entitled to receive the data.
Personal data is not transferred outside the EU or the EEA.
What are your rights in relation to the processing of your personal data?
You have the right to be informed whether the NLS is processing your personal data and if so, which data. You may submit a request to view your personal data using our form or submit a free-form request.
You have the right to request that the NLS rectifies any inaccurate personal data without undue delay. You may submit a request for rectification using our form or submit a free-form request.
Right to lodge a complaint with the Data Protection Ombudsman
You have the right to lodge a complaint with the Data Protection Ombudsman if you are of the opinion that the NLS has violated legislation on the processing of personal data.
Applicable legislation
Act on the National Land Survey of Finland 1025/2018
Government Decree 1068/2018 on the National Land Survey of Finland
Act on Information Management in Public Administration 906/2019
Act on the Openness of Government Activities 621/1999
Controller
National Land Survey of Finland
Visiting address: Opastinsilta 12 C, 00520 Helsinki
Mailing address: PB 84, 00521 Helsinki
Tel.: +358 29 530 1100 (switchboard)
Email: kirjaamo@nls.fi
maanmittauslaitos.fi/en
Data protection officer
National Land Survey of Finland
Data protection officer
Mailing address: PB 84, 00521 Helsinki
Tel.: +358 29 530 1100 (switchboard)
Email: tietosuojavastaava@maanmittauslaitos.fi