On this page, you can check whether applications for registration of properties and apartments can be signed electronically and which signatures are allowed for signing documents.
Accepted electronic signatures
To electronically sign an application for registration, the following methods are accepted:
- Certificates approved by the Digital and Population Data Services Agency, that is ID cards or organisation cards of authorities
- Qualified electronic signatures (QES) in line with the eIDAS Regulation and approved by other EU countries
- Signatures made in the Property Transaction Service
All documents related to applications for registration cannot be signed electronically, because they are subject to formal requirements provided for by law. Such documents are, for instance, last wills and testaments and distributions of estates.
The formal requirements are not as strict in all documents. A purchasing authorisation for a property or lease can even be oral – therefore, other types of signatures are allowed in purchasing powers of attorney.
More information about various electronic signatures in line with the eIDAS Regulation is available on the website of the Digital and Population Data Services Agency. All signature services that fulfil the criteria in the eIDAS Regulation can be found on the website of the EU Commission.
Registration application documents and methods of signature
| Document | Signature |
|---|---|
| mortgage | Property Transaction Service, the Digital and Population Data Services Agency's certificate, or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| registration of title, special right | no signature required, all accepted |
| ownership, pledging and restriction of apartment | no signature required, all accepted |
Title deeds
| Document | Signature |
|---|---|
| property conveyance | Property Transaction Service |
| estate distribution, partitioning, separation, or last will and testament | not possible to sign electronically |
| lease agreement, transfer of lease | Property Transaction Service, the Digital and Population Data Services Agency's certificate, or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| deed of transfer of an apartment as a consent | the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
Powers of attorney
| Document | Signature |
|---|---|
| power of attorney for transfer of property | Property Transaction Service (can only be used in transfers made in the Property Transaction Service, e.g. sale, gift, exchange) |
| power of attorney for sale of property | all accepted |
| power of attorney for sale or transfer of lease | all accepted |
| other power of attorney | all accepted |
Other documents where a signature is required (examples)
| Document | Signature |
|---|---|
| documents of establishment and transfer of special right (joint ownership agreement, lease agreement, access right agreement, limited access rights, etc.) | the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| acknowledgement and approvals of will | the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| renunciation of inheritance or will | the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| renunciation of share in death estate | the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| separate consent for registration of ownership, pledge or restriction of apartment | the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation. |
| deed of estate inventory | all accepted |
Other documents where a signature is not required (examples)
| Document | Signature |
|---|---|
| decision by municipality or other authority | all accepted |
| decision by other community | all accepted |
Delivery of electronically signed document
An electronically signed document should be delivered in electronic format, so that the certificate and integrity of the signature can be checked afterwards.
You can check the level of signature of an electronically signed document in the Digital and Population Data Services Agency's checking service.
The National Land Survey can, if necessary, ask to resend an electronically signed document to validate the integrity of the signature.